Track Fleet Spending & Monitor Fraud with Enhanced Spend Controls

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Rynse’s Enhanced Spend Controls help fleets stay on track with wash and maintenance spending while monitoring for fraud. Enhanced Spend Controls help fleets:

1. Prevent overspending through per-transaction, daily, and monthly limits
2. Customize rules by vehicle for more accurate cost management
3. Protect against unauthorized spending, upgrades, and duplicate washes
4. Improve budget forecasting with clear, unified spend data across your fleet

Organization-Wide and Vehicle-Specific Policies

Each fleet operates differently, so Rynse offers two types of policies:

• Organization-Wide Policies: Baseline limits for your entire fleet
• Vehicle-Specific Policies: Customized rules for select groups (e.g., different vehicle types) or individual vehicles

This system allows fleet-wide rules, with the flexibility to add specific policies when needed.

“I like the ability to decide an appropriate monthly amount that doesn't need to be monitored for overuse, because the limit only allows for so much each month… In the past, the wash cards were unlimited use and monopolized a lot of my time figuring out how much to charge departments every month.”

— Jamie Goler, Fleet Operations & Parts Supervisor for Larimer County, CO

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Types of Spend Controls

Rynse offers four spend control types, allowing fleets to customize policies to their specific needs:

1. Per-Transaction Limits: Prevent unauthorized upgrades by capping the amount each vehicle can spend per wash. For example, allow only $12 express washes instead of $25 premium packages.
2. Daily Wash Caps: Prevent multiple washes in the same day to reduce unnecessary duplicate cleanings.
3. Monthly Allowances: Control frequency and monthly spend. For example, setting a $40 monthly cap allows roughly 2–3 express washes per vehicle.
4. Merchant-Specific Controls: Set different budgets for service types—wash, EV charging, maintenance, or fuel—to match how each vehicle is used.

Combining Spend Controls

Take advantage of customization options by using multiple controls together—for example, a fleet might use this set of basic wash rules for all vehicles:

• $12 per-transaction limit
• Daily cap (1 wash per day)
• $40 monthly allowance

Start with a set of basic, fleet-wide rules, then dive into specifics for your fleet’s unique needs.

Example of Spend Controls in Action

Every fleet is unique, meaning different rules may apply to different vehicle types. Here’s how fleets can apply Rynse’s Spend Controls to different vehicle types:

Example Spend Controls: Police & Public Safety Vehicles

Keep vehicles clean and presentable without overspending on premium services:

• $12 per-transaction (express wash only)
• 2 washes per month 
• $100 weekly charging allowance for electric cruisers

Example Spend Controls: Administrative or Client-Facing Vehicles

Make a strong first impression with a polished appearance to meet clients:

• $25 per-transaction (premium wash allowed)
• 4 washes per month
• $500 monthly for fuel, charging, and repairs

And of course, sometimes drivers need exceptions. Fleet managers can override spend limits at any time for special situations, like post-incident cleaning.

Business Benefits

Stay on Budget and Save Money 

Spend Controls prevent unnecessary upgrades, duplicate washes, and mismatched spending across departments. Fleets commonly see:

• Fewer premium wash overrides
• Lower monthly wash spending
• Improved budget accuracy by vehicle category
• Predictable month-to-month spending—no surprises

Ease Administrative Operations

Spend Controls also improve fleet operations by delivering:

• Simplified policy enforcement
• Consistent vehicle appearance
• Better planning data for future budgets
• Less administrative review of questionable transactions

Getting Started

Tailoring Spend Controls for Your Fleet’s Needs

Curious about setting up Spend Controls? Your Customer Success Manager can guide you through a plan that fits your fleet. They’ll help you:

1. Review current spending
2. Identify the right control types
3. Segment vehicles into logical policy groups
4. Configure rules in your Rynse dashboard

Most teams complete setup in under an hour.

Measuring Impact

The Rynse dashboard breaks down spend by vehicle, category, and time period, so you can monitor spending across your fleet. This makes it easy to track improvements right away, spot unusual activity, and adjust policies as needed. With these insights, you can make smarter decisions, optimize your budget, and keep your fleet running efficiently.

Gain precise control over wash and service budgets without adding administrative work.

Ready to optimize fleet spending with Enhanced Spend Controls?
🎯 Connect with our team to learn how we can support your wash program.